Success Stories
GMSH Gebäudemanagement Schleswig-Holstein AöR
Gebäudemanagement Schleswig-Holstein, an institution under public law, is responsible for state building and planning tasks for the state and federal government in Schleswig-Holstein. GMSH also manages the properties used by the state and handles the procurement of materials and services for the state authorities.
Project facts
Customer
Head office
Industry
pit products & solutions
PROJECT DESCRIPTION
When Gebäudemanagement Schleswig-Holstein AöR (GMSH) was established in 1999 following a decision by the state parliament, this was done with a clear objective: to ensure an increase in efficiency in all areas of state construction, building management and procurement and, not least, to contribute to a sustainable reduction in the burden on the state budget. This was one of the reasons why it had set itself up according to the principles of a modern company and equipped itself with relevant software to support its processes, including CAFM and SAP.
The trigger for the new procurement of CAFM in 2008 was the announcement by the previous IT service provider that the system would not be developed any further. After a dedicated tendering process with CAFM and SAP providers, pitFM was introduced as a result. The decisive factor: Proof of, among other things, the simple and error-free transfer of existing data; exact adaptability to the processes already in place; uncomplicated integration of the system's software into the system landscape; convincing and comparable reference projects; user-friendliness and future-proof positioning of the provider itself.
The changeover to the new system took place with a ‚big bang‘ after precise preparation. The data and structures of several processes were then available on the new platform. Orders and events, valuation, tender coordination and the management of service and rental contracts, areas, cleaning, maintenance, servicing, inspection and deadline monitoring of technical systems, documents and organization, right through to the recording of hours worked by in-house staff. This was followed by the identification of room requirements and occupancy planning. The outdoor facilities were also recorded centrally - the trees using mobile devices. The property register was made available to the regional offices via a web connection. Finally, pitFM was also used to manage waste disposal and quality assurance for cleaning.
All contracts for the management of GMSH are standardized and available as a starting point for business relationships. Fault reports can lead to new orders, new tenders can be generated directly and the service specifications are linked to the master data. Necessary supplements are also created automatically. The planning of construction measures was recently integrated.